|
|
|
Meetings
10/26/2009 7:30:00 PM
Meeting Information
Mayor Olson called the meeting to order at 7:30pm in the Board Room of the Fayetteville Village Hall.
Mayor Olson led those present in a recitation of the Pledge of Allegiance.
MINUTES OCTOBER 8, 2009
Trustee Coleman made a motion to accept the minutes of the October 8, 2009 meeting as amended. Trustee Small seconded the motion and it was carried by unanimous vote.
FIRE DEPARTMENT RESIGNATION
Trustee Small submitted a letter of resignation from Valerie Flemming, effective November 3, 2009.
Trustee Small made a motion to accept Valerie Flemming’s letter of resignation, effective November 3, 2009, with regrets. Trustee Coleman seconded the motion and it was carried by unanimous vote.
FIRE DEPARTMENT CONTRUCTION PROJECT UPDATE
Trustee Kinsella asked that all presentations please be put on the agenda.
Chief Hildreth stated that from this point forward, Sean Foran will update the board on the progress monthly at the board meetings.
Sean Foran, Construction Manager, presented each of the board members, Chief Hildreth and the Clerk with monthly update binders that included site plan, elevations, floor plans, project timeline, LEED progress, HazMat Survey Proposal and a project budget.
Matt Napierala gave an overview of the project site plan. Mr. Napierala reviewed the entrance to the Municipal Building from Elm Street. Much thought and consideration was put into this layout and this seems to be the only option available to the Village, so as to be able to accommodate the needs of the Fire Department and Municipal Parking and still provide a rear entrance to the property.
Trustee Randall likes the proposed layout and thinks that it meets the needs of the Fire Department and the Village Hall.
Trustee Kinsella is not sure that this is the right plan and he has some concerns.
Trustee Small thinks that it is the best solution possible and it will help alleviate the traffic problems on the corner of Elm Street.
Trustee Coleman said that we have to make the project fit and it appears that this is the best way to do that and still maintain a rear entrance to the property.
Sean Foran briefly reviewed the floor plans with the board.
Mayor Olson asked that the Trustees to please review the plans and contact Chief Hildreth if they have any questions.
Sean Foran asked Trustee Randall to give an overview of the meeting that was held Saturday, October 17th, with NYSERTA, Pacheco Ross, Hueber Bruer and the Village to discuss the LEED Certification. Trustee Randall presented what the group discussed and briefly gave an overview of the points system. Trustee Randall indicated that the building committee and the design staff have agreed to pursue LEED Silver Certification. Trustee Randall feels that this is a worthwhile program that the Village, as responsible citizens of the community, should be implementing into the new building. By obtaining the LEED Certification we are making a responsible decision to design and build the new Fire Department in more energy efficient and environmentally responsible manner.
Discussion followed regarding the process for the LEED Certification and the board also discussed some of the pros and cons of the program.
Trustee Kinsella is not sure that the Village should pursue the LEED certification. Trustee Kinsella has concerns that the improvements and additional expense that the Village incurs to become LEED Certified will be obsolete within 5 years.
Mayor Olson further explained that as part of the Federal Stimulus money that the Village made application for, LEED Certification is required.
Sean Foran verbally discussed with the board 3 quotations for Haz-Mat surveys.
1. Churchill - $3,340.00
2. AEEC - $7,500.00
3. ECMC - $9,300.00
It is Hueber Bruer’s recommendation that the Village of Fayetteville award the contract to AEEC because of the amount of documentation that they have agreed to submit and the number of samples that they have agreed to take.
The low bidder was not offering enough documentation and taking too few samples.
Sean also indicated that testing would be done for lead, asbestos, PCB’s and other hazardous materials including but not limited to
1. concealed plumbing fittings behind plaster walls
2. z spline ceilings and adhesives
3. flooring tiles and adhesives, including those concealed
4. window and door caulking, included new
Trustee Small made a motion to authorize Mayor Olson to sign a contract with AECC to conduct an Asbestos Pre-Demolition Survey, Lead-Based Paint Assessment and a Polychlorinated Biphenyl Caulk/Sealant Survey at the Fayetteville Fire Department for an amount not to exceed $7500.00, with attorney
approval. Trustee Randall seconded the motion and it was carried by unanimous vote.
Sean Foran presented the board with the proposed project budget.
Mayor Olson asked the Trustees to review the budget and contact Chief Hildreth if they have any questions.
FIRE DEPARTMENT – NEW HIRE
Chief Hildreth asked the board for permission to offer Jansen Casscles, a part time Firefighter/EMT, a full time position with the Village of Fayetteville Fire Department. Chief Hildreth would like to have him start on November 30, 2009 at the contracted salary of $39,600.00.
Trustee Small made a motion to authorize Chief Hildreth to change Jansen Casscles status with the Fayetteville Fire Department from Part-Time to Full- Time, starting November 30, 2009, at a starting salary of $39,600. Trustee Randall seconded the motion and it was carried by unanimous vote.
BUDGET MEMORANDUM
Mayor Olson discussed with the board the budget memorandum that he distributed last week. As the Mayor explained in the memo, the Village is financially sound, but we are anticipating higher expenses and lower revenues in the 2010-2011 budget year. Mayor Olson is implementing the following plan:
1. All current budgets are frozen
2. All expenses over $1,000 need board approval
3. No travel outside of NY and only village vehicles will be used for travel
4. No O.T. without Trustee Approval
5. All cost-cutting measures should be explored at all levels
6. Next years budget expense lines have to be trimmed by 5-10%
7. No capital purchases until further notice. ( This does not include projects or grants already underway)
SIGNAL HILL LIGHTING PROPOSAL
Trustee Randall submitted specifications for 7 Street Lights for Signal Hill that he would like to put out for bids.
Mayor Olson would like to wait before placing the Street Lights out for bids until he has heard back from the Signal Hill Homeowners Association that they are in agreement with the proposal.
ABSTRACT #8
Trustee Coleman made a motion to approve Abstract #8 for $223,264.60. Trustee Randall seconded the motion and it was carried by unanimous vote.
Trustee Randall made a motion to pay O’Connell Electric $1,750.00 for the installation of the Street Light on the corner of Highbridge and Route 5. Trustee Small seconded the motion and it was carried by unanimous vote.
MORATORIUM COMMITTEE
Trustee Small updated the board on the informational meeting that was held last Wednesday, 10/21/09, to discuss the proposed changes in the R-3 District. Trustee Small said that there were about 10 people that attended the meeting and there was a lot of input and good ideas that circulated during the meeting. The committee will be meeting again with recommendations to give to the board.
EMPLOYEE HANDBOOK- FAMILY MEDICAL LEAVE ACT (FMLA)
Mayor Olson would like the Board of Trustees to review the FMLA and the policy of the Village. The Mayor thinks that the policy needs to be looked at and some consideration given to maintain benefits for an employee while they are out on sick leave or a short-term disability.
The Board agreed with the Mayor and to move forward with the policy review.
ROUNDTABLE
Attorney Spencer has been working with Richard Greene regarding the 213 S. Burdick Street property. Attorney Spencer did receive a contract from the estate of Louis Dupra for a contract for the sale of the property. Attorney Spencer will discuss the issue with Mr. Greene and discuss how he would like to proceed.
Trustee Randall has most of the updates and the Pandemic Plan is current.
Trustee Kinsella said that the Recreation Committee will be meeting on Tuesday 11-3-09 for their monthly meeting and to discuss the Tree Lighting.
Trustee Small reminded everyone that the Senior Center will be holding a wine and cheese tasting event November 13, 2009 from 6pm-9pm.
Trustee Coleman asked the board if they want to hire the Dicken’s Characters for this year’s Tree Lighting. The cost is $100.00 for 2 characters.
The board agreed that it is fairly inexpensive and they add character to the event.
Trustee Coleman attended the Chamber Meeting and it was suggested that the annual 5k race should be held the morning of the Fayetteville First Festival.
The Board liked the idea and thought it might encourage more people to attend the festival.
Trustee Coleman was asked by the owner of a Real Estate Office, across from Veteran’s Park, if he could have Santa Claus at his business during the Tree Lighting Ceremony.
The board agreed it would not be a good idea.
Superintendent Craw explained to the board that the trucks he asked the board to purchase were not quoted with the right emissions. The cost for the purchase of the 2 trucks would be an additional $20,000.
Trustee Kinsella made a motion to authorize Superintendent Craw to spend an additional $20,000 for the purchase of 2 – F-450 Trucks. The additional funding will be taken from the A5110.2 and A5410.2. Mayor Olson seconded the motion and it was carried by unanimous vote.
Superintendent Craw asked the board if they would contact NYSERTA and see if they would do an energy audit at the DPW Garage.
FEEDER STREET – WATER EXTENSION
Superintendent Craw told Charlie Welch that he spoke with Tavia Gilbert at OCWA and the only option is an 8” water main to Feeder Street and the cost is $38,000.00
Mayor Olson told Mr. Welch that the board will discuss the option and decide if they want to spend the money to extend the water line to Feeder Street. Mayor Olson said that he would have an answer at the next meeting.
CARRIAGE HILL / BRIAR BROOK BOUNDARY DISPUTE
Mr. Eaton, Pine Ridge Road, asked the board if they have made any progress with Bill McDougal regarding the legal fees that were incurred by property owners of Pine Ridge Road, during the development of Briar Brook Sub-Division.
Mayor Olson said that there has been no positive response from Mr. McDougal and asked Attorney Spencer to draft a letter to send to Mr. McDougal regarding this matter.
Mayor Olson made a motion to adjourn the meeting. Trustee Coleman seconded the motion. Meeting adjourned at 9:30pm.
Respectfully submitted
Lorie C. Corsette, Village Clerk
|
|
|
|