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Meetings
5/27/2009 6:30:00 PM
Meeting Information
Mayor Olson called the meeting to order at 6:30pm in the Board Room of the Fayetteville Village Hall.
Mayor Olson led those present in a recitation of the Pledge of Allegiance
MINUTES MAY 11, 2009
Trustee Small made a motion to accept the minutes of the May 11, 2009 meeting as amended. Trustee Coleman seconded the motion and it was carried by unanimous vote.
BUDGET TRANSFERS
Clerk Corsette presented the following budget transfers for approval:
Increase Decrease
A1110.1 $8650 A1430.4 $1500
A1110.4 $2500 A1440.4 $2500
A1210.4 $750 A1620.2 $10,000
A1620.4 $10,000 A1623.2 $5,000
A3410.8 $7846.64 A1624.1 $8,000
A3620.4 $4000 A1640.2 $2,000
A7110.1 $5400 A1910.4 $4,000
A7110.4 $75 A1990.9 $13,000
A7310.4 $2014.60 A5110.1 $4,000
A8140.4 $6000 A5410.1 $6,036.24
A8560.1 $8500
A8560.4 $300
$56,036.24 $56,036.24
Transfers
From To
DPW Reserves $150,100 A5112.2 $150,100
A1641 – Ambulance Revenue $50,000 Ambulance Reserve $50,000
Establish Radio Reserve $35,000 from A1641 Ambulance Revenue
FIRE DEPARTMENT BID AWARD
Chief Hildreth has received and opened the bids for the Hydraulic Rescue Tool Systems and Air Bag System. Chief Hildreth explained that he is still reviewing the bid packages and would like the board to authorize a purchase not to exceed $23,440. Chief Hildreth is making sure that all bids met the specifications of the bid package. The bids ranged from $18,000 to $26,000.
Trustee Small made a motion to authorize Chief Hildreth to purchase a Hydraulic Rescue Tool System and Air Bags, not to exceed $23,440. Trustee Coleman seconded the motion and it was carried by unanimous vote.
Chief Hildreth told the board that the next Public Forum for the Fire Department Renovation will be held June 10th at 7:00pm.
DPW
Trustee Kinsella presented the board with a list of paving that the DPW is requesting authorization for the 2009 paving season.
Trustee Kinsella made a motion to authorize the Village of Fayetteville Department of Public Works to grind and pave Collin Avenue, Linden Lane, Center Street, Academy Street and Edwards Lane and to resurface only Elm Street. Work will be done by Suit Kote under State Contract. Trustee Small seconded the motion and it was carried by unanimous vote.
CERTIFIED LOCAL GOVERNMENT LAW
Mayor Olson made a motion to adopt the following Certified Local Government Law:
Be it enacted by the Board of Trustees of the Village of Fayetteville as follows:
§ 187-43.1. Voting rights of associate members of Zoning Board of Appeals, Planning Board, Historic Preservation Commission, Tree Commission and Parks Commission.
A. Reference herein to a "Board" shall refer to the Zoning Board of Appeals, the Planning Board, the Historic Preservation Commission, the Tree Commission or the Parks Commission as the case may be. Reference herein to "associate members" shall refer to the associate members duly appointed to the corresponding Board.
B. All provisions of state and local law applicable to regular Board member training and continuing education, attendance, conflict of interest, compensation, eligibility, vacancy in office, removal, and service on other boards shall also apply to associate members except as set forth herein.
C. Associate members shall not be permitted to vote on any matter except as set forth in Subsection D through F herein.
D. In the event the Board does not otherwise have a quorum at a duly noticed or continued meeting with respect to a specific item or vote, the acting Chairperson may, at his or her discretion, designate so many of the associate members present at the meeting as are needed to constitute a quorum. Such associate members shall then have the right to vote with respect to the specific vote and shall otherwise be vested with all the authority of a regular Board member for the duration of discussion with respect to the matter or resolution for which such vote is required.
E. In the event the Board does not otherwise have a super-majority quorum at a duly noticed or continued meeting with respect to a specific item or vote where a super-majority vote is required, the acting Chairperson may, at his or her discretion, designate so many of the associate members present at the meeting as are needed to constitute a super-majority quorum. Such associate members shall then have the right to vote with respect to the specific vote and shall otherwise be vested with all the authority of a regular Board member for the duration of discussion with respect to the matter or resolution for which such vote is required. The term "super-majority quorum" shall, for this section, mean the number of members and associate members needed to constitute a super-majority of the full Board of regular members.
F. The additional powers granted by this section shall terminate upon the commencement of the next agenda item occurring after the arrival of an absent regular member. The timing of the arrival of an absent regular member in relation to the commencement of an agenda item shall be as determined in the sole discretion of the acting Chairperson.
G. In the event only one associate member is needed to constitute a quorum, and more than one is in attendance at the meeting, the acting Chairperson shall have discretion to choose which associate member, if any, shall be granted authority to act as set forth in this section.
H. An agenda item shall not be delayed to await the arrival of a regular member when a quorum can be achieved with one or more associate members unless a majority of the newly constituted quorum and the applicant concur.
I. If a Board member is unable to vote due to a conflict of interest or for any reason will abstain from a vote, that Board member will not be included in determining the presence of a quorum.
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ARTICLE VIII Historic Preservation [Added 3-22-1993 by L.L. No. 5-1993 Editor's Note: Section V of this local law provided for the continuation of the current Historic Review Commission members for their terms as appointed.]
§ 187-44. Purpose.
It is hereby declared as a matter of public policy that the protection, enhancement and perpetuation of landmarks and historic districts is necessary to promote the economic, cultural, educational and general welfare of the public. Inasmuch as the identity of a people is founded on its past, and inasmuch as the Village of Fayetteville has many significant historic, architectural and cultural resources which constitute its heritage, this article is intended to:
A. Protect and enhance the landmarks and historic districts which represent distinctive elements of the Village's historic, architectural and cultural heritage.
B. Foster civic pride in the accomplishments of the past.
C. Protect and enhance the Village's attractiveness to visitors and the support and stimulus to the economy thereby provided.
D. Ensure the harmonious, orderly and efficient growth and development of the Village.
§ 187-45. Historic Preservation Commission.
The Village of Fayetteville Historic Review Commission shall hereafter be known as the Village of Fayetteville Historic Preservation Commission.
A. Members of the Historic Preservation Commission shall be appointed by the Mayor, subject to the approval of the Board of Trustees. The Historic Preservation Commission shall be composed of five members. All members shall have a known interest in historic preservation and architectural development within the village.
B. Terms of office shall be five years. Those persons currently serving as members of the Village of Fayetteville Historic Preservation Commission shall continue to serve their three-year terms as previously appointed. The first appointments of members after expiration of each three-year term shall be for terms so fixed that at least one will expire at the end of each official year commencing at the end of the current such year and continuing in succeeding years until the entire original appointments run out. At the expiration of each original appointment hereunder, the succeeding appointments shall be for five-year terms. No term shall exceed five years. [Amended 4-26-1993 by L.L. No. 7-1993]
C. Of the members of the Historic Preservation Commission, the Mayor shall appoint one as Chairperson and one as Vice Chairperson, subject to the approval of the Board of Trustees. [Amended 1-8-2001 by L.L. No. 1-2001]
D. The powers of the Commission shall include:
(1) Upon funding by the Board of Trustees, employment of staff and professional consultants as necessary to carry out the duties of the Commission.
(2) Promulgation of rules and regulations as necessary for the conduct of its business.
(3) Adoption of criteria for the identification of significant historic, architectural and cultural landmarks and for the delineation of historic districts.
(4) Conducting surveys of significant historic, architectural and cultural landmarks and historic districts within the Village.
(5) Recommending to the Board of Trustees designation of identified structures or resources as landmarks and historic districts.
(6) The making of recommendations to the Village government concerning the acquisition of facade easements or other interests in real property as necessary to carry out the purposes of this article.
(7) Increasing public awareness of the value of historic, cultural and architectural preservation by developing and participating in public education programs.
(8) Making recommendations to Village government concerning the utilization of state, federal or private funds to promote the preservation of landmarks and historic districts within the Village.
(9) Recommending acquisition of a landmark structure by the Village government where its preservation is essential to the purposes of this article and where private preservation is not feasible.
(10) Approval or disapproval of applications for certificates of appropriateness pursuant to this article.
E. The Commission shall meet at least once a month, but meetings may be held at any time on the written request of any two of the Commission members or on the call of the Chairman or the Mayor.
F. A quorum for the transaction of business shall consist of three of the Commission's members, but not less than a majority of the full authorized membership may grant or deny a certificate of appropriateness.
G. Associate members. In addition to its regular members, the Historic Preservation Commission may include up to two associate members who shall be appointed to one-year terms by the Mayor, subject to the approval of the Board of Trustees. Each associate member may attend meetings and may participate in deliberations including executive session deliberations unless excluded from such executive sessions by vote of the Commission. Each associate member shall have such additional powers and voting rights as are conferred upon them by § 187-43.1. [Added 2-9-1998 by L.L. No. 1-1998; amended 6-11-2001 by L.L. No. 4-2001]
§ 187-46. Designation of landmarks or historic districts.
A. The Commission may recommend to the Board of Trustees that an individual property be designated as a landmark if it:
(1) Possesses special character or historic or aesthetic interest or value as part of the cultural, political, economic or social history of the locality, region, state or nation;
(2) Is identified with historic personages;
(3) Embodies the distinguishing characteristics of an architectural style;
(4) Is the work of a designer whose work has significantly influenced an age; or
(5) Because of unique location or singular physical characteristic, represents an established and familiar visual feature of the neighborhood.
B. The Commission may recommend to the Board of Trustees that a group of properties be designated as a historic preservation district if it:
(1) Contains properties which meet one or more of the criteria for designation of a landmark; and
(2) By reason of possessing such qualities, it constitutes a distinct section of the Village.
C. The Board of Trustees may act to include a proposed property or properties in the Historical Preservation Overlay District by local law to amend the Village of Fayetteville Zone District Map. In addition to the procedural requirements otherwise required, notice of a proposed designation by the Board of Trustees shall be sent by registered mail to the owners of the property or properties proposed for designation, describing the property or properties proposed and announcing a public hearing by the Board of Trustees to consider the designation. Use of the names and addresses for those persons shown on the current Village real property tax rolls for purposes of mailing Village tax invoices for each affected parcel shall be deemed to satisfy the requirements of this section for purposes of mailed notice. [Amended 4-26-1993 by L.L. No. 7-1993]
D. The Board of Trustees shall hold a public hearing prior to designation of any landmark or historic district. The Historic Preservation Commission, owners and any interested parties may present testimony or documentary evidence at the hearing which will become part of a record regarding the historic, architectural or cultural importance of the proposed landmark or historic district. The record may also contain staff reports, public comments or other evidence offered outside of the hearing.
E. Within 60 days after filing of a recommendation for designation made by the Commission pursuant to § 187-46A or B above, the Board of Trustees must act to either reject the recommendation or schedule a public hearing. [Added 4-26-1993 by L.L. No. 7-1993]
F. Upon filing with the Village Clerk of a recommendation for designation by the Commission made pursuant to § 187-46A or B above, no building permits shall be issued by the Codes Enforcement Officer until after the next regularly scheduled meeting of the Board of Trustees. [Added 4-26-1993 by L.L. No. 7-1993]
G. The Board of Trustees may, by resolution, make a finding that it is considering designation of a landmark or historic district and, upon such finding, prohibit the issuance of building permits by the Codes Enforcement Officer for properties within the proposed area for a period of 45 days. The Board of Trustees may, by resolution, extend such prohibition for two successive thirty-day periods upon a finding that substantial progress is being made toward completion of the designation. [Added 4-26-1993 by L.L. No. 7-1993]
§ 187-47. Alteration, demolition or new construction.
No person shall carry out any exterior alteration, restoration, reconstruction, demolition, new construction or moving of a landmark or property within a historic district, nor shall any person make any material change in the appearance of such property, its light fixtures, signs, sidewalks, fences, steps, paving or other exterior elements visible from a public street or alley which affect the appearance and cohesiveness of the historic district, without first obtaining a certificate of appropriateness from the Historic Preservation Commission.
§ 187-48. Criteria for approval of certificate of appropriateness.
A. In passing upon an application for a certificate of appropriateness, the Historic Preservation Commission shall not consider changes to interior spaces. [Amended 4-26-1993 by L.L. No. 7-1993]
B. The Commission's decision shall be based on the following principles:
(1) Properties which contribute to the character of the historic district shall be retained, with their historic features altered as little as possible.
(2) Any alteration of existing properties shall be compatible with its historic character, as well as with the surrounding district.
(3) New construction shall be compatible with the district in which it is located.
C. In applying the principle of compatibility, the Commission shall consider the following factors:
(1) The general design, character and appropriateness to the property of the proposed alteration or new construction.
(2) The scale of proposed alteration or new construction in relation to the property itself, surrounding properties and the neighborhood.
(3) Texture, materials and color and their relation to similar features of other properties in the neighborhood.
(4) Visual compatibility with surrounding properties, including proportion of the property's front facade, roof shape and the rhythm of spacing of properties on streets, including setback.
(5) The importance of historic, architectural or other features to the significance of the property.
§ 187-49. Certificate of appropriateness application procedure.
A. Prior to the commencement of any work requiring a certificate of appropriateness, the owner shall file an application for such a certificate with the Historic Preservation Commission. The application shall contain:
(1) Name, address and telephone number of applicant.
(2) Location and photographs of property.
(3) Elevation drawings of proposed changes, if available.
(4) Perspective drawings, including relationship to adjacent properties, if available.
(5) Samples of color or materials to be used.
(6) Where the proposal includes signs or lettering, a scale drawing showing the type of lettering to be used, method of illumination and a plan showing the sign's location on the property.
(7) Any other information which the Commission may deem necessary in order to visualize the proposed work.
B. No building permit shall be issued for such proposed work until a certificate of appropriateness has first been issued by the Historic Preservation Commission. The certificate of appropriateness required by this article shall be in addition to and not in lieu of any building permit that may be required by any other local law or ordinance of the Village of Fayetteville.
C. The Commission shall approve, deny or approve the permit with modifications within 45 days from receipt of the completed application. The Commission may hold a public hearing on the application at which an opportunity will be provided for proponents and opponents of the application to present their views.
D. All decisions of the Commission shall be in writing. A copy shall be sent to the applicant by registered mail and a copy filed with the Village Clerk's office for public inspection. The Commission's decisions shall state the reasons for denying or modifying any application.
§ 187-50.1. Hardship Criteria for Demolition
A. An applicant whose certificate of appropriateness for a proposed demolition has been denied may apply for relief on the ground of hardship. In order to prove the existence of hardship, the applicant shall establish that:
(1) The property is incapable of earning any reasonable return, regardless of whether that return represents the most profitable return possible.
(2) The property cannot be adapted for any other use, whether by the current owner or by a purchaser, which would result in a reasonable return.
(3) Efforts to find a purchaser interested in acquiring the property and preserving it have failed.
§ 187-50.2. Hardship Criteria for Alterations
A. An applicant whose certificate of appropriateness for a proposed alteration has been denied may apply for relief on the ground of hardship. In order to prove the existence of hardship, the applicant shall establish that the property is incapable of earning a reasonable return, regardless of whether that return represents the most profitable return possible.
§ 187-50.3. Hardship Application Procedure.
A. After receiving written notification from the Commission of the denial of a certificate of appropriateness, an applicant may commence the hardship process. No building permit or authorization to proceed with demolition shall be issued unless the Commission makes a finding that a hardship exists.
B. The Commission may hold a public hearing on the hardship application at which an opportunity will be provided for proponents and opponents of the application to present their views.
C. The applicant shall consult in good faith with the Commission, local preservation groups and interested parties in a diligent effort to seek an alternative that will result in preservation of the property.
D. All decisions of the Commission shall be in writing. A copy shall be sent to the applicant by registered mail and a copy filed with the Village Clerk's office for public inspection. The Commission's decision shall state the reasons for granting or denying the hardship application.
§ 187-51. Enforcement.
All work performed pursuant to a certificate of appropriateness issued under this article shall conform to any requirements included therein. It shall be the duty of the Village of Fayetteville Building Code Enforcement Officer to inspect periodically any such work to assure compliance. In the event that work is found that is not being performed in accordance with the certificate of appropriateness or upon notification of such fact by the Historic Preservation Commission, the Building Code Enforcement Officer shall issue a stop-work order and all work shall immediately cease. No further work shall be undertaken on the project as long as a stop-work order is in effect.
§ 187-52. Maintenance and Repair Required
Nothing in this ordinance shall be construed to prevent the ordinary maintenance and repair of any exterior architectural feature of a landmark or property within a historic district, which does not involve a change in design, material, color or outward appearance.
No owner or person with an interest in real property designated as a landmark or included within a historic district shall permit the property to fall into a serious state of disrepair so as to result in the deterioration of any exterior architectural feature which would, in the judgment of the Historic Preservation Commission, produce a detrimental effect upon the character of the historic district as a whole or the life and character of the property itself.
Examples of such deterioration include:
(A) Deterioration of exterior walls or other vertical supports.
(B) Deterioration of roofs or other horizontal members.
(C) Deterioration of exterior chimneys.
(D) Deterioration or crumbling of exterior stucco or mortar.
(E) Ineffective waterproofing of exterior walls, roofs or foundations, including broken windows or doors.
(F) Deterioration of any feature so as to create a hazardous condition, which could lead to the claim that demolition, is necessary for the public safety.
§ 187-53. Violations
(A) Failure to comply with any of the provisions of this ordinance shall be deemed a violation and the violator shall be liable to a fine of not less than ________________ nor more than _______________ for each day the violation continues.
(B) Any person who demolishes alters, constructs, or permits a designated property to fall into a serious state of disrepair in violation of this ordinance shall be required to restore the property and its site to its appearance prior to the violation. Any action to enforce this subsection shall be brought by the Village Attorney. This civil remedy shall be in addition to and not in lieu of any criminal prosecution and penalty.
§ 187-53.1. Appeals
Any person aggrieved by a decision of the Historic Preservation Commission relating to hardship or a certificate of appropriateness may, within 15 days of the decision, file a written application with the Village Board for review of the decision. Reviews shall be conducted based on the same record that was before the Commission and using the same criteria.
Trustee Kinsella is concerned that this law will create another layer in the Historic District and he feels that the property owners in this district already have to comply with enough restrictions.
Mayor Olson feels that this law will give the Village more tools to work with and just formalizes what we already have.
Trustee Randall seconded the motion. Poll of the Board:
Mayor Olson – aye
Trus. Kinsella – nay
Trus Randall – aye
Trus. Small – aye
Trus. Coleman- recused herself from the vote
Motion carried
ABSTRACT #20
Trustee Small made a motion to approve Abstract #20 In the amount of $109,485.60. Trustee Randall seconded the motion and it was carried by unanimous vote.
TAX WARRANT
Trustee Kinsella made a motion to authorize Mayor Olson to execute the Tax Warrant for the Village of Fayetteville fiscal year 2009-10 in the amount of $1,891,142.64. Trustee Randall seconded the motion and it was carried by unanimous vote.
CODE ENFORCEMENT:
Mayor Olson presented the board with and application for a Certificate of Appropriateness from Brian Coughlin to remove a chimney from his property at 311 East Genesee Street.
Trustee Small made a motion to allow the Historic Preservation Commission to act on the application submitted by Brian Couglin to remove a chimney from his property at 311 East Genesee Street. Trustee Coleman seconded the motion and it was carried by unanimous vote.
ROUNDTABLE
Attorney Spencer inquired on the status of the Signal Hill easements.
Mayor Olson said that he should have them completed by the next meeting.
Trustee Randall thanked everyone who helped on the Memorial Day Parade.
Trustee Coleman said that the Garden Club had a request from the Fayetteville Free Library that they would like the flower box that was at Collin Park.
DPW JOHN DEERE TRACKLESS MOWER
Superintendent Craw requested authorization from the board to purchase a John Deere trackless mower in the amount of $14,962 under state contract.
Trustee Kinsella made a motion to authorize Superintendent Craw to purchase a new John Deer trackless mower under state contract in the amount of $14,962 and to pay for the mower from account A7110.2. Trustee Small seconded the motion and it was carried by unanimous vote.
Superintendent Craw is working on the drainage from Briar Brook development and the Elm Street drainage. There is a new drainage issue on Elm Street that has nothing to do with the drainage work that was done last year.
Ken Conklin asked the board what the Village would like him to do with brush and yard debris that he has as a result of doing property maintenance for Village property owners.
The board suggested that Mr. Conklin pick up a DPW brochure that gives all the information regarding pick-up. Trustee Kinsella agreed to meet with Mr. Conklin Thursday at 2:00pm at High Bridge Landing.
NYSDOT PARK UPDATE
Mayor Olson gave each of the Trustees copies of the proposal that he received from various Engineering Firms. Mayor Olson requested that the Trustees review the proposals and be prepared to discuss them at the next meeting.
Mayor Olson spoke with Dalpos Architects regarding the Memory Garden proposed by Rachel Ristam. Dalpos will be putting together a cost projection for the project. Mayor Olson has also asked them to stake out the design.
EXECUTIVE SESSION
Trustee Small made a motion to enter into an Executive Session at 7:30pm to discuss a personnel matter. Trustee Coleman seconded the motion and it was carried by unanimous vote.
Mayor Olson requested that Chief Hildreth, Attorney Spencer and Clerk Corsette be in attendance during the Executive Session.
Trustee Randall made a motion to come out of Executive Session and reconvene to regular Village Board Meeting at 7:50pm. Trustee Small seconded the motion and it was carried by unanimous vote.
Mayor Olson stated that the Village Board will be meeting on Monday June 8, 2009 at 6:00pm to discuss the proposed resolution of the Planning Board for 114 East Genesee Street.
Mayor Olson asked that the clerk send notification to all residents in the R-3 District regarding this meeting.
Trustee Coleman made a motion to adjourn the meeting. Trustee Small seconded the motion and it was carried by unanimous vote. Meeting adjourned at 7:55pm.
Respectfully submitted
Lorie C. Corsette
Village Clerk-Treasurer
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